• 2017ConvPageTopper

    FAIA Convention Exhibitor Information

    FAIA is committed to ensuring high traffic to the Exhibit Hall and your booth. We help maximize your investment by providing early publicity, Exhibit-Hall-only passes, opening Exhibit Hall entertainment from the Sweeny Family Band, lunch in the Exhibit Hall on Thursday, an ice cream break Thursday afternoon, a beverage break on Friday afternoon, and prizes and drawings galore for attendees. We also publish a Convention Program that includes a booth map and information about each exhibitor.  

    The Exhibit Hall is sold out. Contact Melissa Weaver for information on reserving a booth for the 2018 Convention. 

    Booth Specs

    Each 10' X 10' booth will be set-up with 8' high drape, 3' high side dividers, one 8' draped table, two side chairs, one wastebasket, one 500 electrical watt outlet, and a 7" by 44" identification sign. If you would like to purchase additional items for your booth, contact AGS Expo Services at 407-292-0025.  

    Remember to prominently display your booth number to make it easier for attendees to find you!  

    Exhibits may consist of any equipment, merchandise, or service of interest to independent agents. FAIA reserves the right to decline and prohibit any exhibit or any part of an exhibit that, in its opinion, is improper. This reservation extends to persons, conduct, printed matter, souvenirs, or anything that, at the sole discretion of management, may adversely affect the character of the exhibits.    

    Booth Pricing 

    To be eligible for member pricing, membership dues must be paid in full for the 2016-17 fiscal year.

      Before 4/21/17   After 4/21/17  
    Member $1,450 $1,650
    Nonmember $2,300 $2,500

    Badge Information

    Exhibitors receive six badges per exhibit booth. If you plan to bring more than six people, you will need to purchase an additional badge for $150. This fee covers the cost of food, beverages, and entertainment in the Exhibit Hall. We strongly encourage you to plan ahead to avoid unexpected charges, as any changes made to your badge list after the Exhibit Hall opens incur a $150 charge per change. 

    Exhibitors receive two complimentary All-Access Passes to the Thursday night networking dinner and concert. Additional tickets can be purchased separately: $50 for the casual networking dinner, $100 for the concert, or $150 for both.  

    Exhibit Hall Hours

    • Thursday, June 8: 12:30 p.m.–5:30 p.m. 
    • Friday, June 9: 11:30 a.m.–4:00 p.m.   

    Booth Staffing and Registration 

    • Exhibitor registration and set-up begins at 2:00 p.m. Wednesday, June 7. FAIA provides a refreshment break during set-up. 
    • Exhibits and equipment must be in place by 11:00 a.m., Thursday, June 8. 
    • FAIA provides a complimentary lunch in the Exhibit Hall at noon Thursday for exhibitors only.
    • Exhibits must be taken down beginning at, but no sooner than, 4:00 p.m., Friday, June 9. Please, do not start to tear down prior to this time. If you must leave early, please let us know and we will make arrangements for a person to staff your booth (at your expense) until the close of the show. Freeman Decorating Company will dismantle your display and ship it to you (at your expense).
    • Booths must be properly staffed during posted hours. 

    Please note that no food or drink may be brought to your exhibit booth, and all food and drink must be purchased through the hotel. Children and spouses must be registered to enter the Exhibit Hall beginning at 12:30 p.m. Thursday.

    Special Provisions

    Neither the Florida Association of Insurance Agents, AGS Expo Services, nor the Gaylord Palms Resort & Convention Center shall be responsible for the safety of the property of the exhibitors or for the loss or damage by fire, accident or theft, or other causes, but will use precautions to protect exhibitors from such loss and will have security on duty during all periods when the Exhibit Hall is not operating. Exhibitors wishing to insure their goods must do so at their own expense.

    In order for any exhibitor to have in the booth any equipment of a gambling nature or for any gambling to take place without aid of equipment, the exhibitor must furnish the Gaylord Palms Resort & Convention Center and the Florida Association of Insurance Agents with a letter of approval from the Florida Beverage Division describing the equipment and action that has been approved and stating that such equipment and action will in no way jeopardize the liquor license(s) of the Gaylord Palms Resort & Convention Center.

    Cancellations

    FAIA will refund 50 percent of your booth fee up until May 5, 2017. After that date, booth fees are nonrefundable. 

    Program Advertising

    The deadline for reserving space in the Convention program has passed. If you've already purchase an ad, artwork is due by May 12, 2017 to Joanna Forrester. File formats should be a hi-resolution press quality PDF, jpeg, or tiff at 300 dpi. Please embed or vector all fonts, and remove crop marks. Please be aware that with the exception of the center spread, facing pages are not spreads.